Set up a Meetup on the Forum

The Community Team provisions the city and creates each event. This guide is for organisers preparing the Forum event topic once it is available.

Before the event is announced

1. Agree a date, time, format, and venue (or online platform) with your co-organisers.
2. Confirm accessibility, entry instructions, capacity, A/V, food, and any venue requirements.
3. Find speakers and agree titles, descriptions, durations, and what information they consent to publish.
4. Ask the Community Team to create the event, supplying the agreed details and registration capacity.

Complete the Forum event topic

1. Open the new topic in your city's Events area. The topic is the canonical event information page.
2. Edit the venue, access details, event description, agenda, speakers, and contact information. Retain the event widget and its separator.
3. Check the RSVP link in the topic opens the matching Pretix event.
4. Review the topic on desktop and mobile, then reply to confirm it is ready to share.

Pretix stores a backlink to the Forum topic. Event details are not copied or synchronized between the two services. If a registration setting or capacity needs changing, contact the Community Team.